Month: July 2025

In an age where automation and contactless solutions are becoming the norm, managing employee attendance through traditional methods feels outdated and inefficient. PeopleHR India is redefining how businesses handle attendance with its AI-powered Face Detection App — a solution designed for accuracy, security, and modern workplace convenience.

Whether you’re managing a small office, a large enterprise, or a distributed workforce, this innovative attendance system makes it easier than ever to monitor employee time — touch-free, secure, and intelligent.

What is the PeopleHR Face Detection Attendance System?

PeopleHR India’s Face Detection Attendance feature uses Artificial Intelligence (AI) to recognize employees and mark their IN/OUT times — just by scanning their faces. The app is compatible with any Android mobile, Android tablet, iPhone, or iPad, allowing businesses to set up attendance points at their premises without investing in expensive hardware.

Key Features That Set It Apart

✅ Face Recognition with Photo Capture

Every time an employee marks IN or OUT, the system captures a photo for verification and records. This adds an additional layer of security and transparency.

✅ Works Offline — No Internet? No Problem!

Even in areas with poor or no internet connectivity, the app works offline. It records attendance locally and automatically syncs the data with the cloud once the internet is restored. This ensures zero data loss and uninterrupted attendance tracking.

✅ Touchless and Hygienic

Say goodbye to biometric touchpads and fingerprint scanners. This completely contactless solution is ideal for maintaining hygiene in workplaces — especially in a post-pandemic world.

✅ Real-Time Sync & Visibility

As soon as the app connects to the internet, all data — including photos and timestamps — is instantly synced to the PeopleHR system, giving HR/Admin teams real-time access to attendance records.

✅ Prevents Time Fraud (No More Buddy Punching)

Since the system captures the employee’s actual face at the time of attendance, it eliminates the possibility of buddy punching or fraudulent entries.

✅ Easy to Set Up and Use

No complex hardware installations. Just install the app on a smartphone or tablet, mount it at your office entry, and you’re good to go.

Why It Matters in the Modern Workplace

AI-Powered Accuracy

The intelligent system not only verifies the employee but also learns and improves recognition over time — ensuring highly accurate attendance records.

Saves Admin Time

HR teams no longer need to manually track or correct attendance entries. The system automates everything, from clock-ins to working hours calculation.

Improved Security

With continuous photo verification and intelligent facial recognition, the system ensures only the authorized person can mark their attendance.

 Scalable and Cost-Efficient

Whether you have 5 or 500 employees, the system scales effortlessly — and with no need for costly biometric devices, it also keeps hardware and maintenance costs low.

Use Cases Across Industries

• Offices: Touch-free attendance with photo logs.
• Retail/Outlets: Quick and easy clock-ins across locations.
• Factories: Offline mode ensures attendance is never missed.
• Healthcare & Clinics: Hygienic and safe attendance for staff.

Conclusion

PeopleHR India’s Face Detection Attendance System is not just a feature — it’s a future-ready solution that combines AI technology, offline capabilities, and security-first design to meet the needs of the modern workplace.

With features like automatic photo capture, offline attendance logging, and real-time cloud sync, this system is perfect for organizations looking to streamline operations while ensuring accuracy, transparency, and employee safety.

Upgrade your attendance system today with PeopleHR India — because the future of HR is not just digital, it’s intelligent.

In today’s fast-paced and increasingly remote work environment, knowing where your employees are during working hours isn’t just a matter of oversight—it’s a matter of operational efficiency, compliance, and resource optimization. That’s why PeopleHR India is proud to introduce a Real-Time Location Tracking feature for HRs and Admins, providing companies with unprecedented visibility and control over their workforce.

What is Real-Time Location Tracking in PeopleHR India?

The new feature allows HR/Admins to track the real-time location of employees directly from their PeopleHR dashboard. With this tool, organizations can now visualize workforce movement on an interactive map view, or export location logs in Excel format—whether for daily or monthly reviews.

Tracking can be configured with high flexibility:

• Company-wide tracking: Monitor all employees in real time.
• Department-level tracking: Focus on specific teams such as Sales, Field Support, or Logistics.
• Employee-specific tracking: Track selected individuals based on job roles or responsibilities.
• Exclusion control: Opt certain employees out of location tracking (e.g., top management, back-office staff, etc.).

This ensures customizable tracking policies that adapt to your organization’s privacy norms and operational needs.

Why Do Organizations Need Real-Time Location Tracking?

Real-time location tracking isn’t just a surveillance tool—it’s a strategic feature with numerous benefits for both the organization and employees. Here’s why this is becoming a must-have:

✅ 1. Enhanced Field Team Management

Sales, service, and on-site technical teams often work outside the office. With location tracking:

• HR/Admin can verify if field staff are visiting the assigned locations.
• Route optimization becomes easier for faster service delivery.
• Reduces false reporting or manual attendance entries.

✅ 2. Improved Employee Safety

With real-time location visibility:

• Employers can ensure the safety of employees in transit.
• Emergency response becomes faster in case of on-road incidents.
• Companies can fulfill compliance norms in high-risk zones or industries.

✅ 3. Accurate Attendance & Payroll Data

Integrating location data with attendance:

• Ensures that clock-ins are done from designated work areas.
• Prevents buddy punching or remote clock-ins from unauthorized locations.
• Helps auto-generate logs for field allowances, travel reimbursements, and hourly wages.

✅ 4. Boosting Transparency & Accountability

This feature empowers HRs to:

• Set expectations clearly for remote/field workers.
• Create data-driven reports to assess employee activity.
• Encourage a culture of ownership and responsibility.

✅ 5. Data for Performance Analysis

• Analyze time spent in the field vs. office.
• Understand patterns in workforce movement.
• Benchmark high-performing territories or teams using location-based KPIs.

How to Use This Feature in PeopleHR India?

1. Enable Location Tracking in the admin panel.
2. Choose the scope: Company, Department, or Employee.
3. Set any exceptions or exclusions.
4. Access the Map View Dashboard to see live locations.
5. Export daily/monthly location reports in Excel for compliance or internal audits.

Built with Privacy in Mind

We understand that location tracking can be sensitive. PeopleHR India provides:

• Transparent policies for enabling tracking.
• User-level controls for excluding employees from monitoring.

Conclusion

With the new Real-Time Location Tracking, PeopleHR India is transforming workforce management for modern organizations. Whether it’s for field efficiency, compliance, attendance accuracy, or employee safety, this feature brings transparency, agility, and control to your HR operations.

Don’t just track time. Track impact.

Adhering to labour laws is essential for employers and workers alike. Proper compliance ensures safe, fair workplaces and avoids costly penalties. Yet, many organisations struggle with understanding all legal requirements or keeping up with amendments. Staying informed about laws such as the Shops & Establishment Act, Minimum Wages, Maternity Benefits, and Labour Welfare Fund helps create a smooth, lawful operation.

This guide outlines what you need to know to stay compliant with these key regulations.

Understanding the Legal Framework for Labour Regulations

Labour laws are designed to protect workers and promote fair treatment. These laws cover wages, working hours, leave, health, and safety. Both central and state governments create rules tailored to specific industries and regions, aiming for fair work environments.

By following these laws, companies not only avoid penalties but also build trust with their employees. This legal framework is vital for sustainable growth and maintaining a good reputation. To stay ahead, employers must regularly update their knowledge and practices.

Key Labour Laws and Their Statutory Requirements

Shops & Establishment Act (S&E)

Overview and Purpose

The Shops & Establishment Act regulates working hours, holidays, leave, and workplace conditions. It applies to shops, restaurants, and other commercial establishments. Each state updates the rules, so compliance varies across locations. For instance, some states have adopted the Model Shops and Establishment Act of 2016, which allows for 24/7 operations in certain cases Retailers Association of India.

Registration and Licensing

Registration is mandatory before starting operations. You must renew registration periodically and keep documentation ready, like lease agreements and employee records ClearTax – Shop and Establishment Act.

Working Hours, Leave, and Holidays

Standard working hours are typically 8 hours a day, with overtime allowed if needed. Employees are entitled to weekly rest days and public holidays, which vary state-wise. Leave policies also fall under this act.

Employment Records and Notices

Employers must maintain detailed records of attendance, wages, and leave balances. Displaying information such as working hours, leave policies, and notices in visible areas for employees is mandatory.

Minimum Wages Act (MW)

Scope and Applicability

This law sets the wage floor for workers across sectors like manufacturing, retail, and hospitality. It varies by state and industry, based on local living costs and economic factors. For example, Delhi’s minimum wages in 2025 are INR 18,456 for unskilled workers and INR 24,356 for graduates India Briefing News.

Determination and Revision of Minimum Wages

Minimum wages are revised regularly, considering inflation, skill levels, and living expenses. Employers must track updates and adjust wages accordingly. As of 2025, the Minimum Wages Act, 1948, remains in effect, but it is expected to be replaced by the Code on Wages Act, 2019, once fully implemented India Briefing News.

Payment, Deductions, and Enforcement

Wages must be paid on time, without illegal deductions. Certain deductions, like taxes, are allowed, but others, such as fines, require approval. Violations can lead to penalties and legal action.

Compliance and Inspection

Authorities conduct inspections to verify wage compliance. Employers must maintain wage registers and provide access to inspectors. Non-compliance can result in fines and imprisonment.

Maternity Benefit Act (MB)

Coverage and Eligibility

Women employed in establishments with 10 or more staff are covered. The law protects women during pregnancy and postpartum ClearTax – Maternity Benefit Act.

Maternity Leave and Benefits

The law grants 26 weeks of paid maternity leave for the first two children, with 12 weeks for subsequent children or adoption cases. Employers must continue paying wages during this period Wisemonk – Maternity Leave in India.

Facilities and Workplace Welfare

Employers with 50 or more employees must provide creche facilities and allow nursing breaks. These measures support gender equality and help retain talented women.

Legal Protections and Non-Discrimination

Employers cannot dismiss or demote women for taking maternity leave. Violations lead to fines and legal action, impacting employer reputation and employee morale.

Labour Welfare Fund (LWF)

Purpose and Scope

The Labour Welfare Fund finances social programmes like healthcare, education, and skill training for workers. It’s applicable in 16 states, including Maharashtra and Tamil Nadu ClearTax – Labour Welfare Fund.

Contribution and Registration

Employers and employees contribute a percentage of wages, with amounts and frequency varying by state. For example, in Maharashtra, contributions for salaries above INR 3,000 are INR 12 (employee) and INR 36 (employer) half-yearly, updated in 2024 Mercans.

Utilization of Funds

Funds support initiatives like health camps and vocational training, improving worker welfare and community development.

Legal Accountability

Failure to contribute can lead to heavy fines. Regular audits ensure transparent use of funds.

State	Frequency	Employee Contribution (INR)	Employer Contribution (INR)	Total (INR)
Andhra Pradesh	Yearly	30	70	100
Chandigarh	Monthly	5	20	25
Delhi	Half-yearly	0.75	2.25	3
Karnataka	Yearly	20	40	60
Maharashtra (> INR 3,000)	Half-yearly	12	36	48
Tamil Nadu	Yearly	20	40	60

Other Significant Labour Laws and Statutory Requirements

• Contract Labour (Regulation and Abolition) Act: Governs contract workers, requiring licensing and fair employment conditions.
• Employees’ Provident Funds and Miscellaneous Provisions Act: Mandates contributions to a provident fund for retirement security.
• Employees’ State Insurance Act (ESI): Provides health benefits and insurance for workers earning below a set limit.
• Payment of Bonus Act: Ensures annual bonuses for eligible workers based on company profits.
• Industrial Disputes Act: Outlines procedures for resolving workplace conflicts fairly.

Compliance Best Practices and Actionable Tips

• Conduct regular audits of HR and legal processes.
• Assign a team to monitor legal updates and amendments.
• Use compliance software to manage deadlines and filings.
• Train managers and HR staff on recent law changes.
• Consult legal experts periodically to ensure adherence.

Remaining compliant isn’t just about avoiding penalties; it’s about building a respect-based culture that values worker rights and fair practices. With proper systems and awareness, your organisation can operate smoothly in a complex legal environment.

Conclusion

Understanding and following key labour laws like the Shops & Establishment Act, Minimum Wages, Maternity Benefits, and Labour Welfare Fund is essential for any business. These laws protect employees and promote a fair, safe work environment. Non-compliance can lead to hefty fines, damage to reputation, and worker dissatisfaction.

Employers must stay informed and create systems for ongoing compliance. Only then can businesses grow sustainably while safeguarding their most valuable asset—their workforce.

Implementing these rules effectively will save costs, boost morale, and foster a positive, lawful workplace. Keep this guide handy and take concrete steps today to meet your statutory obligations confidently.